Organize Your Computer, Maximize Your Efficiency

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How much time are you wasting looking for your files?

The Wall Street Journal once wrote, “White collar workers waste an average of 40% of their workday. Not because of their intellect, but because they were not taught organizing skills to cope with the increasing workloads and demands.”

When you have a business, it is so important to have a folder structure in place for all of your digital files. One of the biggest advantages of this structure is EFFICIENCY! Whether you are in the process of growing your business, or you have been around for years, you will constantly have numerous people touching the files, usually on a daily basis. By having a folder structure in place, it will be so much easier to find and save documents, without wasting a bunch of time searching for where they might be or where they should go. This way, everyone can be on the same page and always know just where to look.

The amount of time spent searching for items, documents, and information can add up quickly if you and your teams are not organized. With all of the information that comes at you electronically, it can easily get lost on a desktop or hard drive. Organizing all of your business’s electronic documents into a folder structure is so important, and will save you time and energy in finding what you are looking for.

Below are some key factors to remember when creating or updating an organized digital folder structure for your business:

Location of files

Choosing a file storage database can be difficult with all of the options out there. First, decide if you want to store your business’s data in the cloud with programs like Google Drive or Dropbox, or on the company’s hard drive or server. The main goal is to keep all of your documents in one storage base, rather than spread out over multiple systems.

Folder Structure

Just like you would do with your paper files, use broad categories to name your folders and use sub-folders to get more specific. Remember, the more complex your system is, the more unlikely you are to keep up with your system. So be sure to use more general category names.

File Naming

Use dates and keywords when naming your business files to help you find the files quicker and more efficiently. Again, be sure to use the broad categories for the main folders, and be more specific in naming the sub-folders.


Contact the author...

Alex Brzozowski - Professional Organizer

phone-icon 858-480-1056

mail_mail_icon_mail_png_flat_icon_web_icon_png_circle_icon alexb@be-organizing.com

1439263532_mouse www.be-organizing.com

Eric Ching on LinkedIn

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